There is never time to do anything, but if we ever take it we will never have it
the merovingian - matrix reloaded
The Pareto principle teaches us that the 80% of the result is obtained with the 20% of the effort and that the remaining 80% of effort produces only the 20% of the result, it is evident that if we could concentrate the priorities on that first 20% of effort, we would achieve the 80% of the success that is expected of us
Defense of your time
- Avoid interruptions: for example, phone calls in the middle of a thought or discussion
- Group certain activities at particular times of the day. For example, a series of phone calls.
- Set deadlines within which certain things must be completed. Better if the choice of the deadline is agreed with those involved in that project
- Delegate what you can
- Automate repetitive tasks wherever possible
- Set a time, preferably early in the morning, to dedicate to planning the day
- Avoid postponing unpleasant activities. It takes self-discipline.
- Time is "created" it is not "found"
(H. Sedehi)
Priority management
- Choose your priorities calmly and with detachment;
- Put the most important and urgent tasks at the top of the list, assign them more time and in the most productive moments of the day; in second place put the tasks that are urgent, but not important; to the third the important and non-urgent tasks and finally those that are neither important nor urgent.
| Tasks / priorities matrix | ||
| high urgency | Priority 2: urgent activities of medium importance. (delegable) | Priority 1: critical activities, linked to the achievement of the role objectives. Role prerogatives (not delegable) |
| low urgency | tasks that can be postponed, delegated and in some cases automated. | Priority 3: medium-long term objectives, do not have an immediate impact on activities or are not linked to specific objectives, (partially or difficult to delegate) |
| low importance | high importance |
- Resist the urge to take minor or easier tasks first
- Make a critical analysis of your list of priorities in order to cancel those activities that can be delegated;
- Before you leave the office each night, make a list of the most important things waiting for you for the next day and prioritize them.
Another way to see priorities is as follows
Priority 1: things that need to be done
Priority 2: things that should be done
Priority 3: things that could be done
Organization of activities by priority:
1) Important and urgent things
2) Things that are urgent BUT NOT important
3) Important and NOT urgent things
4) NOT important and NOT urgent things
Priority is given to activities that are critical, as they are crucial to achieving the objectives of the role, priority two are activities of medium importance and which can be delegated, 3 ° activities that are interesting, do not have an immediate impact on the performance of the activities entrusted to you nor are they linked to specific objectives. This classification is programmatic and non-exclusive.
(H. Sedehi)
Yield cycle
The most demanding tasks should be done at times when we perform more and are more rested resulting in better performance and less fatigue. The figure below illustrates the yield cycle for the day
Partially taken from V. Kettkliz “How to negotiate with collaborators” FRANCOANGELI.